Boost Your Focus Level

Boost Your Focus Level

By the end of this lesson, you are expected to:
– know what is Timeboxing
– learn about the Pomodoro Technique
– manage your time better

Timebox your tasks

Similar to planning tasks with deadlines on a scale of several days to weeks, Timeboxing tasks is a way to become more productive during the day.

Timeboxing allocates a fixed time period, called a time box, to each planned activity. Remember the exams you had while at University, for which you had 1 to 4 hours time? Would you have been as productive if there was no time limit to deliver it?

Our advice is to timebox every task that you think takes more than 30 minutes. And if you’re not done and still feel very focused at the end of the task, keep working a few minutes until you’re done or your focus level decreases.

Tools

You don’t need an app to timebox your tasks, but there are plenty of tools that help you to do so.

Example: Vitamin-R (Mac)
http://www.publicspace.net/Vitamin-R/
Pomodoro
Origin

The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s.

Description

The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks.

These intervals are named pomodoros, the plural in English of the Italian word pomodoro (tomato), after the tomato-shaped kitchen timer that Cirillo used as a university student. The method is based on the idea that frequent breaks can improve mental agility.

(Optional) The Pomodoro Technique in 40 seconds
#1 Decide on the task to be done
Example: Write a business plan for my startup.
#2 Set the Pomodoro timer

Traditionally to 25 minutes

Tick tock, tick tock …
#3 Work on the task until the timer rings.

If a distraction pops into your head, write it down, but immediately get back on task.

I received 31 WhatsApp messages …
#4 After the timer rings, put a checkmark on a piece of paper
#5 If you have fewer than four checkmarks, take a short break (3–5 minutes), then go back to Step 1.
#6 After four pomodoros, take a longer break (15–30 minutes), reset your checkmark count to zero, then go back to Step 1.

How to avoid interruptions

#1 Silent Mode

– Put your phone and computer on silent mode.
– Close all social network tabs
– Disable automatic notifications on your screen

#2 Noise Around You

– Use headphones: preferably noise-cancelling ones
– Listen to music (without lyrics)

Pomodoro is a widely adopted method, like GTD, and there are many desktop and mobile apps.

Note that similarly to GTD, the creator suggests to use a mechanical timer, paper and pencil.

We will share some apps you can use anyway.
Focus (for Mac users)

Blocks distracting websites.

Clockwork Tomato (for Android)

Time management application, based on the Pomodoro Technique.

(Optional) If you feel like discovering more tools based on the Pomodoro Technique, you can read this article:
https://zapier.com/blog/best-pomodoro-apps

It is also available in the further readings section.

Jim Rohn Sứ mệnh khởi nghiệp